Entilio
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Features

Everything Entilio
quietly does for you.

Years of your own email habits, handed back to you as one-tap decisions. Here's the full tour — and, more to the point, what each piece means for your day.

Entities
One-tap actions
Auto-rules
Action log
To-dos
Tags
Search
Privacy
What's different

At last — an inbox that knows
who you actually email.

Every other email app meets your messages like total strangers, over and over, forever. Entilio sees what you see: not a pile of mail, but the people and companies you've been talking to for years. Once your inbox understands that, everything gets easier.

Everyone who writes to you
gets a home of their own

The first time a new person or company emails you, Entilio quietly sets up a home for them — a lasting place that holds your whole relationship. Every thread, every contact, every file, all the history, gathered in one spot you can always come back to. You'll wonder how you ever lived in a flat list of messages.

  • ✓ Pulls a company's support@, billing@, and the rest under one roof
  • ✓ Spots when a person really belongs to a company you already know
  • ✓ Keeps your history even when someone changes their address
Stripe
stripe.com
47emails
3contacts
Last 8 weeks
Usually moved to Partnerships 22 times
Newsletter — unsubscribed 2 weeks ago
Active thread Q1 partnership review today

The choices you make once
become a single tap forever

Ever moved a sender's mail to the same folder for the hundredth time? Entilio was learning. Next time that mail lands, the move is waiting for you as one gentle tap — and the same goes for unsubscribing, archiving, and tagging. It's not guessing at what you might want. It's handing back the choices you already made.

  • ✓ Only ever offers your own habits back — it never makes things up
  • ✓ Unsubscribe in one tap with RFC 8058 — no browser tab, no hunting
  • ✓ Nothing is automated until you say yes — switch any rule off whenever
You sometimes move tickets@southwest.com to Travel Common folders ▾
You're subscribed to mail from medium.com Unsubscribe
Auto-filing mail from this sender to Receipts Turn off

Keep the receipt.
Lose the fifty promos after it.

You know exactly how this goes. You buy one thing — or hand over your email at checkout — and at first it's lovely: here's your receipt, here's your shipping update. Then the floodgates open, and that same company is in your inbox every single day with another sale you never asked for. Here's the maddening part: the useful mail and the junk both come from "them" — just from different addresses. Entilio finally lets you tell them apart. Send the promo address straight to the trash, quietly tuck receipts into their folder, and keep the order updates you actually want — and you'll never have to do it by hand again.

  • ✓ Auto-delete deals@ while the receipts keep arriving
  • ✓ Auto-file order confirmations into Receipts, untouched by you
  • ✓ The important mail from that same company still lands in your inbox
  • ✓ Entilio learns which address you treat which way, then suggests the rule — you just say yes
Activity by email address
Edit rules
read unread moved deleted
  • Marketplace
    shipping@marketplace.com
    42 emails · 2 unread
    no rule
  • Marketplace
    orders@marketplace.com
    180 emails · filed
    auto-file → Receipts
  • Marketplace
    deals@marketplace.com
    309 emails · all deleted
    auto-delete
  • Marketplace
    news@marketplace.com
    96 emails · all deleted
    auto-delete
  • Marketplace
    rewards@marketplace.com
    54 emails · you delete these
    Suggested: auto-delete Accept Dismiss

None of this happens
behind your back.

Here's something to put your mind at ease: nothing Entilio does happens in the dark. Every delete, every move, every auto-action gets written to a plain, readable log — what happened, when, and to which message. Glance at your dashboard to watch the day's automations roll by, or step into a single person or company and see exactly what's being handled on your behalf. And if it ever tidies away something you wanted to keep? One tap on Recover and it's right back where it was. You're never in the dark, and you're never stuck.

  • ✓ A clear log of every delete, move, and archive — date and subject and all
  • ✓ Watch the day's automations roll by from your dashboard
  • ✓ Step into any person or company to see what's being handled for them
  • ✓ Changed your mind? Recover anything with a single tap
Action Log
Deletions, moves, and archives from the last 30 days
3 deleted 18 auto-deleted 33 total
  • D
    offers@mail.northway.com AUTO
    Earn 60k bonus points worth up to 7 reward nights
    Jun 27, 2:43 PM
    alex.morgan — iCloud
  • D
    offers@mail.northway.com AUTO
    Take a break with 21 months of our lowest APR
    Jun 27, 2:43 PM
    alex.morgan — iCloud
  • D
    cards@mail.northway.com AUTO
    Earn a $500 cash rewards bonus on purchases
    Jun 26, 2:58 AM
    alex.morgan — iCloud
  • D
    offers@mail.northway.com AUTO
    Limited time offer — $0 advisory fees
    Recover
    Jun 22, 6:11 AM
    alex.morgan — iCloud
  • M
    statements@northway.com → Statements
    Your June statement is ready
    Jun 17, 9:15 AM
    alex.morgan — iCloud
  • D
    news@mail.northway.com AUTO
    Explore exclusive discounts and member benefits
    Jun 15, 11:07 AM
    alex.morgan — iCloud

Don't want to wait for a nudge?
Take the wheel yourself.

Suggestions are lovely — but some days you already know exactly what you want done. So open any company and every one of its addresses is laid out as its own little card: how much mail came in, how much you've actually read, what you've deleted, when the last one landed. Like what you see? One click sets the rule yourself — auto-delete this address, auto-move that one, leave the important ones alone. No waiting on Entilio to notice a thing. And the second you change your mind, flip any rule back to None just as fast. It's your inbox, start to finish.

  • ✓ Every address in a company gets its own activity card
  • ✓ Emails, unread, deleted, and last contact — all at a glance
  • ✓ One click sets a rule yourself: auto-delete, auto-move, or none
  • ✓ Changed your mind? Flip any rule back to None in a tap
Activity by email address last 12 months
✓ Done
NB
Northway Bank
billpay@northway.com
NO RULE
4
emails · 90d
0
unread
3
deleted
2h
last email
Automation rule
None Auto-delete Auto-move…
Recent activity
READ Bill Pay: Your payment(s) were sent 2 hours ago
DELETED Bill Pay: Your payment(s) were sent 14 days ago
Show 2 more
NB
Northway Bank
offers@mail.northway.com
AUTO-DELETE
24
emails · 90d
0
unread
24
deleted
3d
last email
Automation rule
None Auto-delete Auto-move…

Turn any email into a to-do —
right where you're reading it.

Some emails aren't really messages — they're things you have to do. The onboarding form. The bill to pay. The reply you owe by Friday. With Entilio, you turn any email into a to-do in one click, right there in the reading pane. They all collect in a single list you can actually work through — check them off one by one, and tap any task to see the email that started it open right there beside your list. Each task keeps its own little activity log so you always know where it stands, and your dashboard floats what's overdue and important right to the top. Nothing slips through the cracks.

  • ✓ Make a to-do from any email, right from the reading pane
  • ✓ Every task in one place — check them off one by one
  • ✓ Tap a task and its original email opens right there in the todo view
  • ✓ A dashboard gauge keeps what's overdue and important up top
Open todos 1 overdue
19 open
High 5 Med 8 Low 6
1
overdue
0
today
0
this week
15
no date
Needs your attention TodayUpcomingAll
  • Renew vehicle registration
    Overdue · 9d
  • Pay roofing assessment
    High priority
  • Move funds to brokerage
    High priority
  • Draft the will
    High priority
View all todos →

Your own filing system —
without the filing.

You already have a sense of which emails matter and how you'd group them — receipts, travel, the big project, the kids' school. Entilio lets you stick your own color-coded tags on any email, as many as fit. Then the Tag viewer turns those tags into a little search engine of your own making: tick one tag or a few, pick a date range, and there's exactly the mail you were after. No digging through folders, no clever search syntax to memorize — just your categories, your way, found in seconds.

  • ✓ Tag any email with your own color-coded labels — as many as you like
  • ✓ A dedicated Tag viewer to browse mail by your categories
  • ✓ Filter by one tag or several at once
  • ✓ Narrow to any date range to zero right in
All tagged emails Date
  • CL
    Payment received — thank you Jun 23
    Cedar Lodge Storage
    business receipts
  • BM
    Ordered: "Folding Coat Hooks…" Jun 16
    Brightwood Market
    business receipts
  • BM
    Ordered: "CR2450 Lithium 4-pack…" Jun 16
    Brightwood Market
    business receipts
  • RL
    [Business] Your Sunday afternoon trip Jun 15
    Rideline Receipts
    business receipts
  • SA
    Trip confirmation (CUN → RNO) Jun 11
    Skyline Air
    plane tickets
  • LT
    Payment receipt confirmation Jun 9
    Lumen Telecom
    business receipts

Looking for that one email?
It's already at your fingertips.

We've all lost ten minutes scrolling for an email we know is in there somewhere. Entilio quietly indexes every message it caches — subject, body, sender, the works — so the moment you start typing, the answer's right there. It feels less like searching your inbox and more like a search engine that happens to know your mail: hunt across everything or narrow to just the subject, the body, or who it's from, sort by newest, oldest, or sheer relevance, and it even understands what you mean, not only the exact words. What you need is seconds away, never buried.

  • ✓ Every cached email indexed — subject, body, sender, and recipients
  • ✓ Instant results as you type, with your terms highlighted
  • ✓ Scope to Subject, Body, From, or To — or search everything at once
  • ✓ Sort by newest, oldest, or relevance — and match by meaning, not just words
invoice ×
Newest Oldest Relevance 248 results
  • AS
    Your March statement is ready Mar 12
    Account Statements billing@example.test
    …your monthly invoice is attached. Total due by the 25th…
  • OU
    Order confirmed — 2 items Mar 10
    Order Updates orders@example.test
    …we'll send a separate invoice as soon as your order ships…
  • TD
    Trip itinerary & receipt Mar 4
    Travel Desk trips@example.test
    …a copy of your invoice and your boarding passes are below…
  • BL
    Payment received — thank you Feb 28
    Billing billing@example.test
    …this invoice has been marked paid; no action needed…
  • MB
    Your plan renews soon Feb 19
    Membership hello@example.test
    …download past invoices anytime from your account…

Your mail stays yours.
We only remember what you did.

Let's be straight with you, because this matters. Your messages and attachments stay where they already are — with your email provider and in a fast copy on your own Mac. We never see them. The only thing that ever reaches us is a short note when you act on something: the subject, who sent it, and what you did (moved, archived, tagged, deleted). That little note is what lets your history follow you to a new machine and lets Entilio learn from how you actually work — nothing more, and nothing we'd be uncomfortable showing you.

  • ✓ Your message bodies, drafts, and files never leave your Mac
  • ✓ When you act, we remember the subject + sender + action — nothing else
  • ✓ Never touched an email? We never even hear about it
  • ✓ Sign in on any Mac and it's all there — your people, tags, and history (Windows coming soon)
Your Mac
Mail · SQLite cache
IMAP
Your provider
Gmail · iCloud · Outlook
Entilio cloud
Entities · tags · action log
Relationship metadata + a subject-only note per acted-on email. Email bodies never touch our servers.

Your calmer inbox is
one download away.

Give Entilio a full thirty days — free, no card, nothing to lose. Feel what it's like when your email finally lines up around the people you actually deal with. If it's not for you, leaving takes one click and your data walks out the door with you. But we have a feeling you'll stay.

Download for Mac Talk to a human

Windows version coming soon.